My Evaluation of the 8 Best Gym Management Software

Managing a gym isn’t just about ensuring the weights are correctly racked or that classes start on time. It’s a mix of handling memberships, scheduling personal training sessions, tracking payments, and keeping members engaged.

As we head into 2026, many gym owners and fitness professionals are focusing on ways to operate more efficiently and deliver better member experiences. Through conversations with gym owners and trainers, I gained valuable insights into the challenges they face daily, from navigating outdated systems to managing no-shows and billing issues.

Through these conversations, I’ve gained a deep appreciation for the behind-the-scenes challenges they face daily. From dealing with outdated systems to struggling with no-shows and billing issues, it became clear that effective gym management software isn’t just helpful, it’s essential.

Many gym owners start with spreadsheets, paper sign-ups, or disconnected apps, only to become overwhelmed as their business grows. The right software can streamline operations, reduce administrative headaches, and improve member retention.

That’s why I set out to evaluate and find today’s best gym management software options. I scanned thousands of G2 reviews on over 20 platforms for usability, key features, pricing, and real-world feedback from gym professionals. In this article, I’ll share my top picks for the best gym management software, so whether you’re running a boutique fitness studio or a large gym, you can find the right tool to keep everything running smoothly.

8 best gym management apps I evaluated and loved!

Gym management software simplifies operations by handling memberships, scheduling, billing, and member engagement all in one place. After speaking with gym owners and trainers, it became clear that the right software is essential for keeping things running smoothly.

And it’s easy to see why this space is growing so quickly, the global gym management software market is projected to surge from $11.57B in 2025 to nearly $63.94B by 2035, expanding at a powerful 18.6% CAGR. With more gyms and fitness studios embracing digital tools, these platforms are becoming the backbone of modern fitness operations.

While evaluating these tools, I focused on platforms that were intuitive, flexible, and feature-rich, and supported different fitness businesses. I read several reviews on scheduling, membership management, automation, and integrations like billing and CRM tools. Some platforms effortlessly streamlined operations, while others felt overly complicated or lacked key features.

The best gym management software should save time, reduce manual work, and enhance the member experience, making it an invaluable tool for any fitness business.

What I looked for in the best gym management software (and why it matters)

Choosing the proper software for gym management is key to ensuring that clients don’t miss their classes, that timings are managed well, and members can make the most of their gym memberships. I considered some factors while evaluating the top gym membership management software. 

• Scheduling and booking: Scheduling is essential for gyms offering classes and personal training, and I came across tons of feedback focused on this area. I noticed users consistently highlight the importance of setting up class timetables quickly, enabling online bookings, and automating reminders without jumping through hoops. I also saw quite a few comments discussing waitlist features and the ease with which members could reschedule or cancel, without creating extra admin work for the staff.
• Membership and billing management: Managing memberships and recurring payments came up again and again as a core challenge for gym owners. I kept seeing praise for platforms that simplify sign-ups, renewals, cancellations, and automated billing. Many users mentioned how helpful it was to have flexible payment options like credit cards, ACH, and mobile wallets built in, anything that lets members pay without friction.
• Automation and CRM capabilities: Retention is a constant concern in the fitness space, and I saw a lot of reviewers pointing to automated communication as a key solution. I found multiple mentions of platforms that send class reminders, re-engagement emails for inactive members, and offer built-in CRM tools to track member interactions. I liked how some tools seemed to keep the communication flow going with little manual effort required from gym staff.
• Ease of Use: I’ve read enough feedback to know that even the most feature-rich software can be a dealbreaker if it’s clunky or hard to navigate. I saw repeated praise for clean dashboards, logical menus, and simple setup flows. Several reviewers described being able to create schedules, configure memberships, and start taking payments without needing long tutorials or onboarding sessions.
• Reporting: Data visibility stood out as a major focus in reviews, especially for gym owners trying to stay on top of revenue and retention. I noticed people calling out tools with clear dashboards and customizable reports that track attendance, performance metrics, and business health. I came away thinking the best platforms are the ones that turn numbers into insights gym owners can actually act on.

After evaluating these factors, I narrowed my recommendations to the best gym membership management software that stood out. 

The list below contains genuine user reviews of the best gym management software. It’s important to note that vendors offering a free trial are also considered free in this context. 

To be included in this category, a solution must:

• Store membership data for a fitness organization
• Provide scheduling and facilities management tools
• Collect and record payment dues from gym or club members

*This data was pulled from G2 in 2025. Some reviews may have been edited for clarity. 

When I began evaluating Wodify, I didn’t know what to expect. 

One of the standout features is the reporting and analytics. The system makes it super easy to track revenue, attendance, and member engagement. If you love data, this feature alone is a huge win. Users also appreciated automation, and CRM. Wodify helps streamline things like membership renewals and automated emails, reducing a lot of manual work.

Wodify is repeatedly highlighted on G2 for its reporting dashboard. It is rated 92% for ease of use and 90% for insights visibility as one of its strongest differentiators. If you love data, this feature alone is a huge win.

Email reminders to retain users

I’ve seen generally positive feedback around Wodify’s integration capabilities. Several users mentioned that it connects fairly well with other fitness tools, though the experience isn’t always completely seamless. That said, I appreciated seeing how many reviewers pointed out improvements in the user interface. It sounds like navigation has come a long way from earlier versions.

Wodify offers a reliable and feature-rich platform for gym management. Many users praise it for its automation, class scheduling, and performance tracking tools, which make daily operations smoother.

Some G2 users have noted occasional software glitches or minor slowdowns, particularly during peak gym hours, though these instances are typically short-lived and often tied to high usage volume. Similarly, while the mobile app covers all the essentials, a few reviewers mentioned that enhancing its responsiveness would make class booking and progress tracking even more seamless for members on the go.

Still, the platform’s robust functionality and commitment to continual improvement make Wodify a dependable choice for gym owners who want an all-in-one management system with strong reporting and automation tools.

What I dislike about Wodify:

• The mobile app covers all the essential functions like class booking and progress tracking, which many G2 users appreciate. Some reviewers, however, mentioned that it could benefit from smoother navigation and faster load times, something that’s more of a refinement opportunity than a flaw, especially as Wodify continues enhancing its mobile experience.
• The billing system is built for consistency and accuracy, ensuring payments are processed securely and on time. A few G2 users noted that it feels a bit structured, wishing for more customization options for flexible payment plans. Still, this setup helps maintain clear records and reliability, key priorities for busy gym owners managing multiple clients.

What G2 users dislike about Wodify:

“The downsides for us are their reports/billing options. It’s not easy to see what upcoming payments are scheduled unless it’s listed on the “payouts” tab. Also, having a payment schedule only on the 1st and 15th has been challenging, as I need another billing start date.”

– Wodify Review, Sophie S.

One of PushPress‘s biggest advantages is automation. It handles member billing, check-ins, email reminders, and class scheduling without any effort. That balance of simplicity and efficiency is a recurring theme in G2 feedback, where the platform holds a 93% satisfaction rating for automation and billing accuracy. Users often highlight how it reduces administrative overhead and prevents missed or delayed payments, freeing up time to focus on growth instead of spreadsheets.

Class scheduling 

The billing system is described as especially useful, it automates payments and reduces the chances of late or missed dues. That’s one less thing gym managers have to chase people down for.

PushPress stands out for its intuitive setup and smooth integration with popular fitness and business tools, helping gym owners manage everything from memberships to billing in one unified platform. That flexibility is one of its biggest strengths.

That said, some G2 users mentioned that not all integrations are plug-and-play, while many connect seamlessly, a few require minor workarounds or extra setup steps. This isn’t necessarily a drawback but rather a reflection of the platform’s adaptability, giving users room to customize connections based on their specific gym workflows and preferred software tools.

Its reporting system also delivers clear, actionable insights into key metrics like attendance, membership, and revenue. While a few reviewers noted that more advanced analytics or dashboard customization would be a nice addition, most agree that PushPress keeps things simple and efficient, ideal for gym owners who value functionality without unnecessary complexity.

What I dislike about PushPress:

• I came across several G2 reviews wishing the reporting tools went deeper. While the platform covers the basics well, like attendance and revenue. Users looking for more detailed insights into member behavior or financial patterns often end up relying on additional tools.
• As for the mobile experience, it seems to work well enough for members booking classes, but I’ve seen gym owners mention that it falls short when it comes to managing operations on the go. From what I’ve read, the desktop version offers a much fuller feature set, making it the preferred choice for most day-to-day tasks.

What G2 users dislike about PushPress:

“I don’t love the staff app. I still prefer to check our members in on the website. The gym management app is just slow to use. This may be me, and I need to try it more, but initially. I didn’t love it.”

– PushPress Review, Slam C. 

TeamUp might just become your new best friend. It’s a platform designed to make life easier.

What stood out most to me while testing and reading through G2 reviews is how effortlessly it simplifies bookings, memberships, and payments. That convenience is echoed by gym owners who rate it 94% for ease of use and 91% for member scheduling on G2. One reviewer even mentioned that their clients “barely need instructions to book a class,” which says a lot about its intuitiveness.

One feature that consistently gets love is the automated email reminders. Reviewers mention how effective these are at reducing no-shows by keeping clients informed ahead of time. That kind of automation directly ties into stronger retention and revenue, something many gym owners seem to value deeply. I’ve also seen plenty of mentions of how helpful the reporting and analytics are, especially when it comes to understanding class performance and member trends.

And if you hate dealing with paperwork, TeamUp has you covered. Its customizable waivers and forms make onboarding new clients and managing liability documents effortless, keeping everything organized within one platform.

The platform’s mobile-friendly interface ensures that instructors can manage schedules, bookings, and client check-ins from anywhere. While some G2 users mentioned they’d love a dedicated instructor app for even faster on-the-go updates, this browser-based flexibility already provides universal accessibility across devices without needing extra installations.

When it comes to website integration, TeamUp makes embedding booking options simple and professional. A few reviewers noted that the platform’s branding is visible by default and wished for more design control, but this consistent look also reinforces user trust and ensures clients instantly recognize a secure booking experience.

Overall, TeamUp combines simplicity, functionality, and trustworthiness, making it a reliable solution for gyms and studios that want to streamline management without added complexity.

What I dislike about TeamUp:

• TeamUp’s website integration is designed to be plug-and-play, making setup quick and seamless for fitness businesses. However, some G2 users mentioned they’d appreciate more control over how the embedded tool appears on their site, as the platform’s branding is currently more visible by default.
• The platform is already highly mobile-friendly, allowing instructors and clients to manage schedules with ease from their browsers. That said, several G2 reviewers noted that a dedicated instructor app could make on-the-go updates even smoother.

What G2 users dislike about TeamUp:

“It would be helpful to have an app for instructors/owners so that they can see their diaries more easily.”

– TeamUp Review, Michael S.

WellnessLiving does a great job of keeping things organized. 

If you offer online sessions, the virtual and on-demand classes feature is a game-changer. G2 reviewers mentioned being able to easily upload workout videos for their clients, who can complete sessions at their own pace. There’s also an option for live virtual class scheduling, which is perfect for any hybrid business model.

One of the features that really stood out to me in the reviews of WellnessLiving is the branded mobile app. I saw a lot of users say it adds a level of professionalism to their business, while also giving clients the freedom to book, cancel, and manage their sessions without having to reach out directly. 

Scheduling also gets a lot of positive attention. It’s straightforward to set up recurring classes, automate reminders, and sync with trainers’ calendars, no extra software required. It’s easy to see why 92% of G2 reviewers rated its scheduling functionality above average, especially given how much time it saves for teams juggling multiple instructors and sessions.

Multiple ways of booking an appointment 

WellnessLiving offers one of the most comprehensive analytics suites in the gym management space. You can track everything from attendance and membership trends to revenue and retention metrics, all in real time. It’s built for owners who want to dive deep into their data and make decisions backed by solid numbers.

Because of this depth, the reporting system can feel a bit advanced at first. The filters and customization options are highly detailed, perfect for data-driven managers, but it might take a little time for newer users to get comfortable. Once you do, though, you can pull precisely the insights you need without relying on separate spreadsheets or add-ons.

The same fit-for-purpose design applies to its built-in email marketing and payment tools. WellnessLiving’s native email system keeps things simple and reliable, ensuring messages always look professional and land where they’re supposed to. If you prefer heavily designed newsletters with drag-and-drop images, you may find it minimalist, but for consistent communication and reminders, it’s spot-on.

And while WellnessLiving works with its own trusted payment partners, that’s what helps it maintain seamless integrations and ensure transaction security. It’s a setup built for studios that value reliability and compliance over customizing every gateway, an intentional trade-off that keeps your billing consistent and hassle-free.

What I dislike about WellnessLiving:

• WellnessLiving’s built-in payment processing keeps transactions secure and fully integrated with member data. Some G2 users mentioned they’d like the option to choose their own providers, but this setup ensures compliance and smooth automation for most studios.
• The platform generally runs smoothly and supports large data loads. A few G2 reviewers noted occasional lag or app slowdowns, typically during updates, though WellnessLiving continues to roll out performance improvements regularly.

What G2 users dislike about WellnessLiving:

“Setting appointments for clients had too many prompts. The app was cumbersome to maneuver. It needs to be more intuitive.”

– WellnessLiving Review, Hanalaura W. 

ABC Glofox is not just another gym management app; it’s like having a personal assistant for your fitness business. 

Users are very positive about not having to deal with a learning curve because Glofox is designed with simplicity in mind. I read reviews that teams were up and running almost instantly, which meant they didn’t have to spend hours training. And I must mention the custom branding, it’s a huge plus. Gym managers can personalize the app with their studio’s colors and logos, making it feel like a true extension of their business. For anyone serious about brand identity, this is a big win.

I also love that you can track the membership details in-depth. It has helped users stay alert and ensured they sent reminders when the membership expiry date was approaching. It’s no surprise that Glofox maintains a 90% satisfaction rating for recurring billing and membership management on G2, a testament to how well it handles one of the trickiest parts of gym operations.

As much as I’ve seen Glofox get strong reviews, it’s not without its quirks. One area that could use improvement is the calendar functionality. Several users mentioned that members can only view schedules in daily or weekly formats, which feels a bit limiting. A full monthly calendar view would make it much easier for clients to plan ahead at a glance.

That said, the recurring payments system gets a ton of praise. Many G2 reviewers describe how easy it is to set up and how seamlessly it keeps memberships running without manual reminders, a big win for busy gym owners. The in-app messaging also stands out for its convenience, making it easy to send bulk updates or have one-on-one chats with members, all within the same dashboard.

Reporting tools are another consistent highlight. Users appreciate how WellnessLiving tracks everything from conversion rates to attendance and payment trends, giving them clear insights to guide smarter business decisions.

When it comes to scheduling, the platform is clearly built with group classes in mind. A few G2 users noted that one-on-one session bookings could feel a bit less fluid, but that’s largely because WellnessLiving’s system is optimized for high-volume studios running multiple group sessions daily. For gyms or fitness centers that rely more on personal training, it’s a small trade-off in exchange for a feature set that truly scales with group operations.

What I dislike about ABC Glofox:  

• WellnessLiving runs smoothly for most users, and updates continue to improve overall performance. A few G2 reviewers mentioned minor hiccups during peak hours, which can happen when managing high traffic, but the platform’s reliability and responsive support keep operations on track.
• The booking system shines for group classes and recurring schedules. Some G2 users found individual session setup less intuitive, yet that’s largely because the platform is designed to streamline class-based scheduling, ideal for studios and gyms with high group engagement.

What G2 users dislike about ABC Glofox: 

“Glofox has consistently over-promised and underperformed. We have experienced 2-3 months of absolute useless tech. The app is broken, our sales/lead management system is not working, and clients are being billed wrong. I have mentioned multiple times that if we could fire them, we would, but sadly, this is our only real option.”

– ABC Glofox Review, Verified user in health, wellness, and fitness. 

Gym Insight gets a lot of shoutouts for its barcode scanning system. Gym members can check in quickly by scanning their barcode, and their visit is instantly logged. I can imagine how this dramatically reduces front desk congestion and makes the entry process seamless.

Since the software is cloud-based, users can manage their gym’s data from anywhere. G2 feedback reinforces that strength, with the platform earning a 91% rating for ease of remote management, which mirrors my own experience of being able to monitor stats and operations even when away from the office. It’s that kind of flexibility that makes it ideal for modern fitness centers with multiple locations or hybrid teams.

Gym Insight is a powerful and reliable gym management system with standout features like barcode check-ins, detailed reporting, and cloud-based access. It’s built to handle day-to-day operations efficiently while giving owners full visibility into member activity and performance metrics.

That focus on simplicity is also why Gym Insight keeps its communication tools lean. Some G2 users mentioned they’d prefer a built-in email system instead of relying on third-party services. But this modular approach is intentional, it gives businesses the flexibility to integrate their preferred marketing or CRM tools, rather than being locked into a one-size-fits-all solution.

The customer service team also receives strong praise for being responsive and supportive, ensuring users can get quick help whenever they need it. For gyms that value reliability, customization, and straightforward management, Gym Insight strikes the right balance.

Gym Insight Homepage 

What I dislike about Gym Insight:

• Gym Insight keeps things streamlined by focusing on core management features. Some G2 users mentioned they’d like built-in email functionality instead of using external tools, but this design choice allows gyms to integrate their preferred email or CRM platforms for more flexibility and branding control.
• The interface runs smoothly and makes daily operations simple. A few G2 reviewers felt certain areas could look a bit more polished, though most appreciate its clean layout and functional design that prioritizes ease of use over unnecessary clutter.

What G2 users dislike about Gym Insight: 

“We really miss the ability to email and text our members directly through the desktop program. It seems the only way to communicate easily with members is if they have the app. Some of our members do have it, but most do not. It used to be seamless to get a short message out to all members.”

– Gym Insight Review, Sara T.  

Wellyx is an all-in-one solution. No need for separate software for scheduling, payments, or client management, it’s all built into one platform.

Reviews state that once users got the hang of it, the interface felt smooth and intuitive. You don’t have to struggle with complicated menus or confusing dashboards, everything is designed to be user-friendly after the initial learning curve. The booking and scheduling process is intuitive and straightforward. That’s backed up by G2 data, Wellyx holds a 90% satisfaction score for ease of setup and 92% for overall usability, showing that most gym owners adjust quickly after the initial learning curve. Once configured, it’s easy to navigate, create schedules, and manage bookings without wading through cluttered menus.

Wellyx is a solid choice for gyms and fitness studios that value automation, customization, and deep analytics. Its web platform is particularly strong, offering advanced tools for managing memberships, scheduling, and reporting, all in one intuitive dashboard.

The mobile app complements this by focusing on core, on-the-go functionality. Some G2 users mentioned they’d like it to mirror the full desktop experience with more customization and UI flexibility, but that streamlined design helps keep the app fast, responsive, and easy to navigate during day-to-day operations.

For teams that handle most management tasks from a desktop and rely on the app for quick actions or check-ins, Wellyx delivers a balanced and efficient experience across both platforms.

What I dislike about Wellyx: 

• Wellyx’s mobile app covers all the essentials gym owners need on the go, from scheduling to quick member check-ins. Some G2 users mentioned they’d like it to match the desktop version’s depth, but its streamlined design helps keep it fast and easy to use for day-to-day tasks.
• The platform offers extensive customization options, giving businesses the flexibility to tailor workflows to their needs. A few G2 reviewers noted that the initial setup can feel a bit complex, though that’s largely due to the wide range of features available, once configured, it runs smoothly and scales effortlessly.

What G2 users dislike about Wellyx:

“While using Wellyx, I came across limitations. Despite automated payment procedures and staff salary calculations, there may still be errors in the system.” 

– Wellyx Review, Luann H.

If you’re running multiple systems, ClubReady’s API integration makes life much easier. Users can connect it with their existing tools, and the support team is super helpful in setting things up. The automation tools are also called out as huge time-savers. Emails, appointment reminders, and follow-ups happen automatically, so gym managers don’t have to manually track every lead. The setup process takes some effort, but once it’s dialed in, it works like a charm.

What stands out most to me about ClubReady, based on everything I’ve seen in the reviews, is that it truly functions as an all-in-one solution. I’ve come across a lot of feedback from G2 users who love not having to juggle separate tools for scheduling, payments, and client management. Once users get familiar with the layout, the interface is often described as smooth and intuitive. I noticed several reviewers mentioning that after the initial learning curve, their teams had no trouble navigating the platform.

Many users mention being able to track revenue, overdue payments, and attendance with just a few clicks. It’s 90% satisfaction score for reporting accuracy on G2 makes sense, the data visualizations are simple but actionable, helping you stay on top of your financial health without exporting endless spreadsheets.

ClubReady is a powerful platform built to simplify gym operations through automation, scheduling, and data insights. It’s especially strong on the desktop side, where users can manage memberships, billing, and class performance all from a clean, centralized dashboard.

The mobile app extends that functionality for quick, on-the-go management. Some G2 users mentioned they’d love to see the same depth and customization options on mobile as on desktop, but the app’s focused design is what keeps it fast, reliable, and ideal for completing essential tasks in real time.

For gyms that handle most admin work from a desktop setup and use mobile primarily for check-ins, messages, or quick updates, ClubReady delivers a balanced experience that keeps both staff and members connected effortlessly.

What I dislike about ClubReady: 

• ClubReady earns strong feedback for its scheduling and membership management features. A few G2 users mentioned minor bugs like delayed texts or slow exports, but these are typically quick fixes that the support team actively addresses, and overall, the platform remains stable for daily operations.
• The software focuses on streamlining core business management rather than offering extras like nutrition or advanced workout tracking. Some G2 reviewers noted they’d like to see those built in, but this design keeps ClubReady lightweight, allowing gyms to easily integrate specialized tools they already use.

What G2 users dislike about ClubReady: 

“System crashes quite often, not that user-friendly, not that great for auto-renewals.”

– ClubReady Review, Verified user.

Looking to take your personal training services to the next level? Check out the best personal training software to keep track of sessions.